Executive Administrative Assistant
Our client is a pioneering pharmaceutical company dedicated to advancing non-opioid pain management and regenerative health solutions. Headquartered in New Jersey, they’re driven by a clear mission: to improve clinical outcomes through innovative, opioid-sparing therapies that address critical gaps in patient care.
Their focus is on delivering science-backed, non-opioid alternatives that reduce reliance on traditional pain treatments. With a growing portfolio of clinically proven products, they continue to lead the way in transforming surgical recovery and acute pain management, supporting healthcare providers and enhancing the patient experience across the continuum of care.
Their team includes some of the most passionate and experienced professionals in the life sciences industry—from researchers and medical experts to strategic leaders and technical specialists. United by a shared vision, they are committed to redefining the standards of care and building a future where pain relief does not come at the cost of long-term health.
Currently seeking an Executive Administrative Assistant for this company who will provide a high level of support to Executive Leaders.
YOU:
- 8 years of administrative experience
- Warm personality
- Strong attention to detail
- Experience managing calendars, scheduling, traveling, and doing expense reports
- Strong experience in Microsoft WORD
- Ability to interact with high-level staff
- Pharma experience is not required, but is a strong plus
- Strong communication skills, written and oral
- Ability to work IN OFFICE 3 days/week (likely T, W, TH)
The purpose of this position is to provide a broad range of administrative, organizational, and functional coordination of activities and enabling the Executive Staff supported by this position to be more effective and productive in their jobs.
RESPONSIBILITIES:
The following statements are intended to describe the general nature and level of work being performed by an individual assigned to this job. Other duties may be assigned.
- Produce highly professional reports, correspondence, and presentations using Excel, Word, and VISIO for C-suite Execs
- Prepare materials for presentations and/or meetings, including Board of Directors; proofreading, copying, collating, and distribution.
- Facilitate internal alignment within and across teams to coordinate and organize activities.
- Prepare technical presentations, graphs, and charts utilizing appropriate computer applications.
- Record and distribute minutes of meetings to all participants; provide timely and accurate follow-up.
- Assess current administrative practices and recommend/implement improvements in systems and procedures
- Maintain corporate files as appropriate.
- Answer telephone and email inquiries (from internal and external constituents).
- Maintain calendars and coordinate travel and hotel arrangements, including creation of itineraries and preparation/completion of expense reports.
- Schedule conferences/meetings and reserve internal and off-site facilities
- Perform special projects and assignments, as required.
- The incumbent works closely with consultants as well as all employees.
REQUIREMENTS:
- Minimum 8 years’ experience in an executive or senior administrative capacity.
- Associate degree from an accredited college or university; 3 years additional corporate administrative experience may be considered in lieu of education.
- High proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Access) and the Internet; experience utilizing Concur is a plus.
- Demonstrated high attention to detail.
- Solid knowledge of computer operation, including data entry and data management.
- Excellent oral and written English communication skills.
- Ability to work with financial data.
- Demonstrated ability to interact effectively with staff at all levels of the organization.
- Ability to manage multiple responsibilities, set priorities, and meet deadlines.
- Demonstrated excellent organizational, time management, and problem-solving skills.
- Demonstrated ability to maintain confidentiality in the workplace.
- Proven excellent customer service and interpersonal skills.
- Proficient in use of business machines, including copier, scanner, fax, and label maker.
- Proven ability to maintain high levels of confidentiality and professional discretion.
- Demonstrated executive-level administrative support skills including keyboarding, filing, scheduling, answering internal and external phone calls, copying, and scanning.
- Proven ability to work proactively in a fast-paced and changing business environment under minimal supervision.
The pay range for this position is $90,000 – $125,000 base, plus bonus. Pay is dependent on experience.